Payroll and timekeeping clerks manage employee time records and compensation. You'll work with data and systems, handle sensitive information, and support a company's core operations. Most positions require a bachelor's degree and medium-level preparation.
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Payroll and timekeeping clerks process employee hours, verify time records, and prepare payroll information for payment. You'll work closely with computers and databases, reading and interpreting timekeeping data with accuracy. The role involves documenting records, communicating with supervisors and staff about discrepancies, and ensuring compliance with pay policies. You gather information from multiple sources, process it systematically, and perform administrative tasks that keep payroll running smoothly. Attention to detail and clear communication with team members are essential to the work.
Core work activities
Career video courtesy of CareerOneStop.
Payroll and Timekeeping Clerks earn a median of $58,260 a year, based on 2025 data from the U.S. Bureau of Labor Statistics. Pay rises with experience, specialty, and location.
The outlook is softer here. Employment is projected to fall 17 percent from 2024 to 2034, though there are still about 13,000 openings a year from turnover.
Top skills
Knowledge areas
Most payroll and timekeeping clerk positions require a bachelor's degree. Your preparation should include coursework in accounting, mathematics, and business administration. Strong skills in reading comprehension, active listening, and mathematics form the foundation. You'll benefit from learning payroll software and systems during your education. Consider internships or entry-level administrative roles to build experience with data processing and timekeeping systems. Your coursework in personnel and human resources will also support your understanding of payroll functions and compliance requirements.
Most people enter this field through a bachelor's degree program in accounting, business, or administration. If you're deciding between different educational paths or want to map out your next steps, Pathly can map the payroll and timekeeping clerk path that fits you with your counselor to create a plan that fits your timeline and goals.
You do not need a license to work as a payroll and timekeeping clerk, but professional certifications can strengthen your resume.
Common certifications
You're a natural fit if you're detail-oriented, enjoy working with numbers and systems, and prefer structured, organized environments. Strong analytical thinking and clear communication matter in this role.
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Last updated July 1, 2026.
Data sources. Career details from the O*NET 30.3 Database by the U.S. Department of Labor, Employment and Training Administration (USDOL/ETA), used under CC BY 4.0. O*NET® is a trademark of USDOL/ETA. Salary and outlook figures from the U.S. Bureau of Labor Statistics (May 2025 wages; 2024–2034 projections), delivered via the CareerOneStop API. Certification, licensing, wage, and outlook data from CareerOneStop, sponsored by USDOL/ETA and the Minnesota Department of Employment and Economic Development (DEED).